Over the past two decades in Conference Organising, we have gained a tremendous amount of experience in the rapidly growing conference industry, and we bring our expertise and experience to every project we undertake.
Assistance with Bids
- Liaison with the local organisation to establish details of the event
- Preparation of bid document
- Travel to assist and support with the presentation of the bid
Scouting Parties
- Invite international committee to visit South Africa to view facilities
- Inspect venues, facilities, and infrastructure
- Meet appropriate officials and event suppliers
- Sample accommodation, tours, and cuisine
Venue Liaison
- Establish requirements in terms of facilities, services, and functions
- Provide liaison with marketing, operational and catering co-ordinators
- Advice on financial arrangements
- Protocol, security and public relations
Registration
- Design and supply of registration procedures, forms, and badges
- Online web registration facilities
- Computers for the registration process
- Accreditation on site
- Design and distribution of conference bags
- Preparation and distribution of forms
- All stationery
- Database structure, reporting, and management
- Receipt of delegate forms and responses thereto
- Registration finance handling and controls
- Messaging facilities
- Other services as may be appropriate
Meetings
- Set up of meeting rooms and seating layouts
- Arrange audiovisual and other IT requirements
- Structure programmes, breaks, and session types
- Speaker care programme and orientation service
- Database record of venue, rooms, speakers, chairmen
- Human resource coordination
- Signage
Abstracts
- Design and preparation of call for abstracts
- Abstract example, guidelines, submission forms
- Receipt, recording, and forwarding of papers
- Database management
- Refereeing process and approval management
- Integration into program
- Coding and Printing
- Turners speaker care program
Social Events
- Ascertain requirements, type of function, theme, age group and budget
- Source venues as appropriate
- Entertainment
- Lighting, layout, décor, presentations, and speeches
- Catering
- Signage, invitations, and printing
- Seating arrangements and table setting services
- Human resources
- Transport
- Sports and recreational options
Talk to the professionals in Conference Organising, talk to Turners Conferences – we look forward to working with you on your prestigious event.