Professional Conference Organising

Conference Management

Most organising committees undertake to work on a meeting, webinar or conference on a voluntary basis. An Event Management company supports professionals so that they have more time to tend to their business.

Catering for the ever-changing events industry in South Africa, since 1994, we have become one of the leading event management companies in the country.

We provide professional services at international standards to a wide spectrum of clients.

Assistance with Bids

  • Liaison with the local organisation to establish what assistance is required.
  • Online registration facilities
  • Travel to assist with presentation of bid and garner support from event participants for bid.

Scouting Parties

  • Assist with the organisation of international site visits to South Africa.
  • Setup all appointments for site visit including venue inspection and meetings with officials and and suppliers.
  • Negotiation with suppliers for special rates for airport transfers, accommodation and site seeing tours for scouting party.

Venue Liaison

  • Establish requirements in terms of room requirements, catering, and services.
  • Liaise with venue personnel. Contract and rate negotiation. Advice on financial arrangements Protocol, security, and public relations.


  • Design of registration forms and badges.
  • Online registration facilities. Accreditation on site Procurement, packing and distribution of conference bags.
  • All stationery
  • Registration software, reporting and management.
  • Receipt of delegate forms and responses thereto.
  • Registration finance handling and controls.
  • Messaging facilities Other services as may be appropriate.


  • Design and preparation of call for abstracts
  • Abstract example, guidelines, submission forms
  • Receipt, recording and forwarding of papers
  • Database management Online or manual abstract management software
  • Refereeing process and approval management
  • Integration into program Coding and printing
  • Turners speaker care program


  • Set up of meeting rooms & seating layouts
  • Arrange audio visual and other IT requirements
  • Structure programmes, breaks and session types
  • Human resource co-ordination
  • Signage

Social Events

  • Ascertain requirements, type of function, theme, and budget Source venues as appropriate Source, contract and manage entertainers.
  • Overseeing of audio visual and technical services.
  • Program management and speaker care.
  • Catering
  • Signage, invitations, and printing Seating plan arrangements Decor
  • Human resources Transport
  • Team building and sporting events